What Does A Meeting, Convention and Event Planner Do (including Their Typical Day at Work)

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Meeting, Convention and Event Planners

Meeting, Convention and Event Planners coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Salary
$55890
Becoming One
Hard
Education
Bachelor's degree
Job Satisfaction
Job Growth

Personality





Find a job you love and you will never work a day in your life.Confucius

What they do

Meeting, Convention and Event Planners coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

  • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  • Review event bills for accuracy and approve the payment.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

Typical day

On a daily basis, Meeting, Convention and Event Planners confer with staff at a chosen event site to coordinate details. They monitor event activities to ensure compliance with applicable regulations and laws, the satisfaction of participants, and resolution of any problems that arise.

A typical day for a Meeting, Convention and Event Planner will also include:

  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  • Maintain records of event aspects, including financial details.
  • Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
  • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  • Review event bills for accuracy and approve the payment.

Other responsibilities

Besides their typical day, Meetings, conventions, and Event Planners also organize the registration of event participants. They may also inspect event facilities to ensure that they conform to customer requirements.

On a weekly to monthly basis, meetings, Convention and Event Planners arrange the availability of audio-visual equipment, transportation, displays, and other event needs. They might also negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.

In addition, they meet with sponsors and organizing committees to plan the scope and format of events, establish and monitor budgets, or review administrative procedures and event progress.

Although specific duties may vary, many of them conduct post-event evaluations to determine how future events could be improved.

To some Meeting, Convention and Event Planners, it is also their responsibility to design and implement efforts to publicize events and promote sponsorships.

Freedom to make decisions

How much decision making freedom does this job offer?

No freedom
0%

Very little freedom
2%

Limited freedom
5%

Some freedom
31%

A lot of freedom
61%

Structured vs unstructured work

To what extent is this job structured for you versus allowing you to determine your own tasks, priorities, and goals?

No freedom
0%

Very little freedom
0%

Limited freedom
7%

Some freedom
13%

A lot of freedom
80%


Featured Schools


What is the job like

Job satisfaction

High

Is this job meaningful

Average

72% said they were satisfied with their job and 50% said they found their job meaningful.


YourEventMarketPlace, a virtual event management website

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Event Specialists, one of Canada’s pre-eminent event production and management firms

Mahoganey is an event expert. She founded and runs Event Specialists, one of Canada’s pre-eminent event production and management firms. She has won numerous awards for her contributions to the events world, including the 2021 “Event Professional of the Year” & “Top 100 Most Influential People in the Events Industry.” She is CMP-licensed (Certified Meetings … Read More


Business Events Perth

As an Event Planner, my daily roles entailed brainstorming, planning, and executing events like weddings, naming ceremonies, birthdays, conferences, among others. I prepared event budget proposals, as well as invoices processing. I assisted our clients to identify event requirements and ensure their expectations are met. I made researches on available venues suitable for the occasion … Read More


Trafo Baden

I’m the Convention & Events Team Leader at the Trafo Baden in Baden, Switzerland. My job includes everything from the first point of contact with a client coming via an inquiry for availability for an event, up until check of the final bill after the event. A typical day My day normally starts around 7:30 … Read More


BEAT esports

I am the co-founder of BEAT esports which provides esports tournaments. What does your typical day at work look like? Tournament days vary if I’m planning for a tournament or actively in a tournament. As an organizer with a small team, I’m generally on the lookout and prospecting clients so I need to put my … Read More


AblazePR

On a typical day, we work with clients to create great experiences whether they are in person or virtual events. Every day is going to be different. As an event planner, we scout for locations and venues, solicit bids from vendors, managing vendor relationships and client communications, creating and negotiating contracts, and managing budgets. We … Read More


Bravo Productions

I am an event planner with more than 30-years of professional experience. In the events industry, there is no typical day. Everyday is likely to be different because of the nature of each project, campaign, scale, and scope of the event — and the challenges and risks that will need to be addressed. A day … Read More


Pros

Suitable for people who like to start and carry out projects.

Suitable for people who value relationships between co-workers and customers and want to work in a friendly non-competitive environment.

This career is perfect for people who love to work indoors.

One of the fastest-growing careers.

Cons

Not suitable for people who like to solve problems mentally.

Salary is below average.

It is hard to get into this career. A considerable amount of work-related skill, knowledge, or experience is required for this career.

Long working hours (More than 40 hours per week).

How much do they make

Average salary

$55890 per year

Average hourly wage

$27 per hour

Entry-level Meeting, Convention and Event Planners with little to no experience can expect to make anywhere between $29,240 to $38,460 per year or $14 to $18 per hour.

Salary range Hourly Annual
Highest (Top 10%) $42 $88,360
Senior (Top 25%) $32 $67,250
Middle (Mid 50%) $25 $51,560
Junior (Bottom 25%) $18 $38,460
No experience (Bottom 10%) $14 $29,240

What is the work day like

Working hours

Less than 40 hours
34%

40 hours
7%

More than 40 hours
59%

Working schedule

56%

44%

1%

Work with group or team

How important is it to work with others in a group or team in this job?

Not important at all
0%

Fairly important
0%

Important
4%

Very important
10%

Extremely important
86%

Deal with external customers

How important is it to work with customers in this job?

Not important at all
0%

Fairly important
4%

Important
6%

Very important
3%

Extremely important
86%

Manage or lead others

How important is it to coordinate or lead others in completing work activities in this job?

Not important at all
0%

Fairly important
3%

Important
9%

Very important
13%

Extremely important
76%

Email

How often do you use email in this job?

Once a week
12%

Every day
88%

Telephone

How often do you have telephone conversations in this job?

Once a week
6%

Every day
94%

Group discussions

How often do you have group discussions in this job?

Once a week
9%

Every day
91%

Public speaking

How often does this job require you to do public speaking?

Never
46%

Once a year
28%

Once a month
25%

Once a week
1%

Every day
0%

Frequency of conflict situations

How often are there conflict situations in this job?

Never
0%

Once a year
8%

Once a month
41%

Once a week
41%

Every day
10%

Dealing with angry people

How often do you have to deal with angry, unpleasant, or discourteous individuals in this job?

Never
0%

Once a year
26%

Once a month
43%

Once a week
25%

Every day
6%

Dealing with physically aggressive people

How often do you have to deal with physically aggressive people in this job?

Never
89%

Once a year
11%

Once a month
0%

Once a week
0%

Every day
0%

Level of competition

How much competitive pressure is in this job?

Not competitive at all
4%

Slightly competitive
10%

Moderately competitive
22%

Highly competitive
20%

Extremely competitive
45%

Repetition in this job

How important is repeating the same type of task over and over in this job?

Not important at all
7%

Fairly important
0%

Important
64%

Very Important
20%

Extremely Important
9%

Impact of decisions on co-workers or company results

What results do your decisions usually have on other people or the reputation or financial resources of your employer?

No impact
0%

Minor impact
2%

Moderate impact
9%

Important impact
44%

Very important impact
45%

Frequency of decision making

How frequently do you have to make decisions that affect other people, the financial resources, and/or the reputation of the company?

Never
0%

Once a year
2%

Once a month
9%

Once a week
25%

Every day
64%

Responsibility for others’ health and safety

How much responsibility is there for the health and safety of others in this job?

No responsibility
7%

Limited responsibility
27%

Moderate responsibility
10%

High responsibility
51%

Very high responsibility
6%

Responsibility for outcomes and results

How much responsibility is there for the work outcomes and results of other workers?

No responsibility
0%

Limited responsibility
18%

Moderate responsibility
18%

High responsibility
19%

Very high responsibility
45%

What is the work environment like

Office-style environment

Indoors in an environmentally controlled condition

Never
15%

Once a year or more
0%

Once a month or more
0%

Once a week or more
1%

Every day
84%

Warehouse-style environment

Indoors in a non-controlled environmental condition such as a warehouse

Never
84%

Once a year or more
7%

Once a month or more
1%

Once a week or more
0%

Every day
7%

Outdoors

Outdoors exposed to all weather conditions

Never
14%

Once a year or more
54%

Once a month or more
19%

Once a week or more
13%

Every day
0%

Outdoors – Under Cover

Outdoors but under cover (e.g. structure with roof but no walls)

Never
26%

Once a year or more
59%

Once a month or more
10%

Once a week or more
5%

Every day
0%

How to become one

Difficulty to become one

Hard
You will need a considerable amount of work-related skill, knowledge, or experience. Careers in this difficulty category usually require a Bachelor’s degree and several years of work-related experience, on-the-job training, and/or vocational training. Similar careers include Database Administrators, Chemists, Art Directors, and Accountants.

Required level of education

What level of education do you need to perform the job?

Less than a High School Diploma
0%

High School Diploma or equivalent
8%

Post-Secondary Certificate
7%

Some College Courses
37%

Associate’s Degree or similar
7%

Bachelor’s Degree
41%

Post-Baccalaureate Certificate
0%

Master’s Degree
0%

Post-Master’s Certificate
0%

First Professional Degree
0%

Doctoral Degree
0%

Post-Doctoral Training
0%

Relevant work experience

How much related work experience do you need to get hired for the job?

None
1%

1 month
0%

1 to 3 months
0%

3 to 6 months
0%

6 months to 1 year
5%

1 to 2 years
52%

2 to 4 years
14%

4 to 6 years
16%

6 to 8 years
5%

8 to 10 years
5%

Over 10 years
2%

On The Job Training

How much on the job training do you need to perform the job?

None or short demonstration
0%

1 month
4%

1 to 3 months
17%

3 to 6 months
9%

6 months to 1 year
21%

1 to 2 years
37%

2 to 4 years
11%

4 to 10 years
1%

Over 10 years
0%

Should you become one

Best personality for this career
The Entrepreneur

People with this personality likes to start and work on projects. They also like leading people and making many decisions.

24%

19%

33%

62%

100%

71%

You can read more about these career personality types here.

People who are suitable for this job tend to like starting up and carrying out projects. They like leading people and making many decisions. Sometimes they require risk-taking and often deal with business.

They also like following set procedures and routines. They like working with data and details more than with ideas.

Take this quiz to see if this is the right career for you.

FAQ


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