Day in the life of
ESports Tournament Organizer – Bill Elafros
I am the co-founder of BEAT esports which provides esports tournaments.
What does your typical day at work look like?
Tournament days vary if I’m planning for a tournament or actively in a tournament. As an organizer with a small team, I’m generally on the lookout and prospecting clients so I need to put my sales hat on to acquire funding for the tournament. In addition, I’m actively looking for teams to participate which may not be as popular to keep the tournament fresh and provide a high level of competition.
Planning a tournament, I actively provide schedules, contact teams, handle conflicts with other schedules, and coordinate talent + production to ensure a smooth show. I also coordinate designers and social media announcements to get the word out as well.
During tournament season, days start from 7am and end after the last match (sometimes around 11pm onwards depending on length). There’s a lot of upfront work that goes into a tournament despite it being only 2-3 days potentially. For example, for every 1 day of the tournament, it could be 4x that in planning (if it’s live vs online). I’m also actively watching the show to ensure there are no issues and that a good product is being put on by everyone.
Afterward, during the closure of the tournament, I provide sponsors a performance deck to go over all the metrics they may be interested in (i.e. viewer minutes, concurrents, peak viewers, total views, demographics, etc). Keeping the sponsor relationship healthy is important to put on a consistent show.
Put on shows for audiences that create some amazing moments that you’ll never forget. Ten seasons of tournaments and I still love what I do as an organizer. Also, get to meet people from around the world who I’d never have thought I’d speak to.
Scheduling is hard, especially with conflicting tournaments. You have to always be on the lookout for tournament schedules that may or may not impact your schedule. Meeting with various clients and broadcasters in different time zones also takes a bunch of coordination and sometimes as a tournament organizer you’re the one accommodating everyone aka taking a call at 11pm eastern time potentially.
Meeting, Convention and Event Planners
coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.