What Do Administrative Services Managers Do (including Their Typical Day At Work)

Job Description

Administrative Services Managers plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services. They also plan, administer, and control budgets for contracts, equipment, and supplies.

Other tasks include:

• Hire and terminate clerical and administrative personnel.
• Direct or coordinate the supportive services department of a business, agency, or organization.
• Monitor the facility to ensure that it remains safe, secure, and well-maintained.
• Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Set goals and deadlines for the department.

We asked Administrative Services Managers how satisfied they are with their job. Here is what they said.

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78% of them said they were satisfied with their job and 65% said they find that their job makes the world a better place or helps to make someone else’s life better.

Typical Day At Work

On a daily basis, Administrative Services Managers direct or coordinate the supportive services department of a business, agency, or organization. They monitor the facility to ensure that it remains safe, secure, and well-maintained.

A typical day for an Administrative Services Manager will also include:

• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Plan, administer, and control budgets for contracts, equipment, and supplies.
• Acquire, distribute and store supplies.
• Set goals and deadlines for the department.
• Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

We asked some Administrative Services Managers a few questions to find out what else does their work day look like. Here is what we found.

	Do you have telephone conversations everyday in this job?	98% said yes
	How important is it to work in a team in this job?	56% said very important
	Do you have group discussions everyday in this job?	96% said yes
	Do you talk or work with customers everyday in this job?	34% said yes
	Do you have to deal with angry customers everyday in this job?	18% said yes
	Do you have to make decisions everyday in this job?	46% said yes

Other responsibilities

Besides their typical day, Administrative Services Managers also acquire, distribute and store supplies. They may also oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

On a weekly to monthly basis, Administrative Services Managers Participate in architectural and engineering planning and design, including space and installation management. They might also Set goals and deadlines for the department.

In addition, they Manage leasing of facility space.

Although specific duties may vary, many of them Conduct classes to teach procedures to staff.

To some Administrative Services Managers, it is also their responsibility to Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.

Working life

Standard 40 hour work week

Regular schedule like a 9 to 5

In a typical work week as an Administrative Services Manager, you can expect to work 40 hour work week.

Is this right for me

People who are suitable for this job tends to like starting up and carrying out projects. They like leading people and making many decisions. Sometimes they require risk taking and often deal with business..

They also like following set procedures and routines. They like working with data and details more than with ideas.

You can read more about these career personality types here.

Explore other careers

http://www.bls.gov/OOH/management/administrative-services-managers.htm

http://www.ifma.org/

http://www.arma.org/

http://www.icrm.org/