In this job description guide, you will find out what do Clerical Library Assistants do and what is their typical work day like.
After reading this, you will have a much better idea on whether you will like working as a Clerical Library Assistant or not.
Clerical Library Assistants compile records, sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
We asked Clerical Library Assistants how satisfied they are with their job. Here is what they said.
How meaningful is this job
70% of them said they were satisfied with their job and 60% said they find that their job makes the world a better place or helps to make someone else’s life better.
On a daily basis, Clerical Library Assistants Enter and update patrons’ records on computers. They Process new materials including books, audio-visual materials, and computer software.
1 of the main responsibilities as A Clerical Library Assistant is to Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.
Some may also Locate library materials for patrons, including books, periodicals, tape cassettes, Braille volumes, and pictures.
In a normal work day, another thing that Clerical Library Assistants do is they Instruct patrons on how to use reference sources, card catalogs, and automated information systems.
In addition to that, they Inspect returned books for condition and due-date status and compute any applicable fines..
A typical day for A Clerical Library Assistant look like this:
|Enter information into databases or software programs.|
|Sort materials or products.|
We asked some Clerical Library Assistants a few questions to find out what else does their work day look like. Here is what we found.
|Do you have telephone conversations everyday in this job?||85% said yes|
|Do you have to use email everyday in this job?||76% said yes|
|How important is it to work in a team in this job?||35% said very important|
|Do you have group discussions everyday in this job?||89% said yes|
|Do you have to meet strict deadlines everyday in this job?||13% said yes|
|Do you talk or work with customers everyday in this job?||52% said yes|
|Do you have to deal with angry customers everyday in this job?||20% said yes|
|Do you have to make decisions everyday in this job?||35% said yes|
Besides the “typical day” things that Clerical Library Assistants do, they Provide assistance to librarians in the maintenance of collections of books, periodicals, magazines, newspapers, and audio-visual and other materials. They might also Register new patrons and issue borrower identification cards that permit patrons to borrow books and other materials.
On a weekly to monthly basis, Clerical Library Assistants Send out notices and accept fine payments for lost or overdue books. and Review records, such as microfilm and issue cards, to identify titles of overdue materials and delinquent borrowers.
In addition, they Select substitute titles when requested materials are unavailable, following criteria such as age, education, and interests.
Although specific duties may vary, many of them Deliver and retrieve items to and from departments by hand or using push carts.
To some Clerical Library Assistants, it is also their responsibility to Assist in the preparation of book displays.
|Issue documentation or identification to customers or employees.|
|Send information, materials or documentation.|
|Collect deposits, payments or fees.|
|Maintain inventory records.|
Less than 40 hours per week
Regular (Set schedule and routine)
In a typical work week as A Clerical Library Assistant, you can expect to work Less than 40 hours per week.
Do Clerical Library Assistants work in an office-style work environment?
Once a week
Once a month
Once a year
Do Clerical Library Assistants work in a warehouse-style work environment?
Once a week
Once a month
Once a year
Do Clerical Library Assistants work outdoors?
Once a week
Once a month
Once a year
Is this right for me
Best personality for this career
The Organizers and The Builders
You can read more about these career personality types here.
You will like this career if you are someone who likes following set procedures and routines. They like working with data and details more than with ideas.
You also like work activities that include practical, hands-on problems and solutions. They like working with plants, animals, and real-world materials like wood, tools, and machinery. Many of the careers require working outside, and do not involve a lot of paperwork or working closely with others.
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They perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
They answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization.
They accommodate hotel, motel, and resort patrons by registering and assigning rooms to guests, issuing room keys or cards, transmitting and receiving messages, keeping records of occupied rooms and guests’ accounts, making and confirming reservations, and presenting statements to and collecting payments from departing guests.
They compile, process, and maintain medical records of hospital and clinic patients in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the health care system. Process, maintain, compile, and report patient information for health requirements and standards in a manner consistent with the healthcare industry’s numerical coding system.
They perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
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