What Do Municipal Clerks Do (including Their Typical Day At Work)

Stan T.Career, Job DescriptionLeave a Comment

Find a college that suits you! Click here

Job Description, Daily Responsibilities, and Work Life

Municipal Clerks

Municipal Clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Salary
$43490
Becoming One
Medium
Education
Associate's degree
Job Satisfaction
Job Growth

Personality


Job Description

Job Description

Municipal Clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs. They also record and edit the minutes of meetings and distribute to appropriate officials or staff members.

Other tasks include:

  • Issue public notification of all official activities or meetings.
  • Record and maintain all vital and fiscal records and accounts.
  • Prepare meeting agendas or packets of related information.
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Maintain and update documents, such as municipal codes or city charters.

We asked Municipal Clerks how satisfied they are with their job. Here is what they said.

Job satisfaction

74%

How meaningful is this job

56%


74% of them said they were satisfied with their job and 56% said they find that their job makes the world a better place or helps to make someone else’s life better.



Find a college that suits you! Click here

Featured Schools

Typical Day At Work

On a daily basis, Municipal Clerks record and maintain all vital and fiscal records and accounts. They plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.

A typical day for a Municipal Clerk will also include:

  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
  • Serve as a notary of the public.

We asked some Municipal Clerks a few questions to find out what else does their work day look like. Here is what we found.

Do you have telephone conversations everyday in this job? 84% said yes
How important is it to work in a team in this job? 41% said very important
Do you have group discussions everyday in this job? 92% said yes
Do you talk or work with customers everyday in this job? 46% said yes
Do you have to deal with angry customers everyday in this job? 16% said yes
Do you have to make decisions everyday in this job? 13% said yes

Other responsibilities

Besides their typical day, Municipal Clerks also prepare meeting agendas or packets of related information. They may also record and edit the minutes of meetings and distribute to appropriate officials or staff members.

On a weekly to monthly basis, Municipal Clerks Issue public notification of all official activities or meetings. They might also Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.

In addition, they Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.

Although specific duties may vary, many of them Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.

To some Municipal Clerks, it is also their responsibility to Perform contract administration duties, assisting with bid openings or the awarding of contracts.


Working life

Working hours

Standard 40 hour work week

Working schedule

Regular schedule like a 9 to 5

In a typical work week as a Municipal Clerk, you can expect to work 40 hour work week.

Do Municipal Clerks work in an office-style work environment?

Every day
75%


Never
25%


Do Municipal Clerks work outdoors?

Never
72%


Once a year
24%



Is this right for me

Best personality for this career

The Organizers and The Entrepreneurs

People who are suitable for this job tends to like following set procedures and routines. They like working with data and details more than with ideas..

They also like starting up and carrying out projects. They like leading people and making many decisions. Sometimes they require risk taking and often deal with business.

You can read more about these career personality types here.



Learn more about Municipal Clerks

Summary
Job Description (You are here)
Salary
Requirements
Quiz

Find a college with the major you want


Related to Municipal Clerks Job Description

Municipal Clerks job description, what do Municipal Clerks do, typical day for Municipal Clerks, what is it like to work as a Municipal Clerk, how many hours do Municipal Clerks work, day to day work of a Municipal Clerk

Additional resources

http://www.bls.gov/OOH/office-and-administrative-support/information-clerks.htm
http://www.iaap-hq.org/


Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.