Executive Secretaries provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Executive Secretaries and Executive Administrative Assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
- Manage and maintain executives’ schedules.
- Process payroll information.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Executive Secretaries with little to no experience tend to make between $36950 and $46530 while the more experienced ones can earn over $74460 per year.
|Top 5 paying states
One of the easiest ways to increase your salary as an Executive Secretary and Executive Administrative Assistant is to move to a higher paying state like DC. Right now, the highest paying states for Executive Secretaries are DC, NY, CA, CT and NJ.
However, a higher pay at DC doesn’t guarantee that you will make more because the living expenses at DC might be twice as high than where you are currently at now.
Three other factors that can increase your salary as an Executive Secretary and Executive Administrative Assistant is the degree you hold, the industry you work in, and lastly the company you work for.
We asked other Executive Secretaries what degree they had when they got the job and most of them said they had an Associate’s Degree followed by a High School Diploma.
Other than that, we also asked them what did they major in and here are the most popular majors that came up.
|Administrative Assistant and Secretarial Science, General
|Executive Assistant/Executive Secretary
Pros and Cons
Here are some of the pros and cons of being an Executive Secretary and Executive Administrative Assistant.
|Suitable for people who likes to follow routines
|Suitable for people who values relationships between co-workers and customers and wants to work in a friendly non-competitive environment
|This career is perfect for people who love to work indoors.
|It is not too difficult to get into this career. Previous work-related skill, knowledge, or experience is required for this career.
|Normal working hours (40 hours per week)
|Not suitable for people who likes to work with designs
|Demand for this career is not growing
What is the job like
74% of Executive Secretaries said they were satisfied with their job and 56% said they feel like their job is making other people’s lives better.
I’m the Secretary at Kitchen Infinity with over five years of experience in efficiently managing the organization to help it run smoothly.
The functions of secretaries within an organization help them play supportive roles that facilitate its seamless operations. Most organizations and businesses employ secretaries to execute administrative tasks that allow them to function properly.
A typical day at work for secretaries in organizations include executing tasks such as:
- Responding to calls, messages and managing communication
- Creating and managing diaries, arranging appointments, typing, preparing, and collating reports
- Organizing and managing meetings (producing agendas and taking minutes)
- Managing databases
- Creating a scale of preference for workloads
- Liaising with relevant organizations and clients
- Coordinating mail-shots and similar publicity tasks
- Logging or processing bills or expenses
- Acting as a receptionist and/or meeting and greeting clients
The different functions of secretaries can vary depending on respective organizations, its demands, and so on.
As with any other position within the organizational structure of any business, the position of secretary comes with both advantages and disadvantages. Since secretaries perform administrative duties within a company, a lot of documentation is involved. This facilitates the seamless operation of the company.
The advantages of being a secretary outweigh its disadvantages. The advantages of being a secretary are outlined below:
- Less Stress – The functions of a secretary within an organization allow for some breathing space. Secretaries are usually spared the stress of meeting deadlines or requirements for particular tasks. As vital as the role of secretaries are, it often does not come with tasks to be completed within a time limit. A typical day of secretaries is spent ensuring things are running smoothly.
- Flexible working hours – One of the biggest perks which employees enjoy about being a secretary is flexible work time. Most job seekers today. Unreliable working hours lead to a poor balance between work and life for employees. This is not the case for secretaries, as they enjoy reliable and consistent work time.
- Increased responsibilities – Most job seekers today want a position where they perform responsible tasks which provide a good reputation. As a role that ensures the seamless performance and operation of the organization, it places fulfilling responsibility on employees filling this role.
- Not Limited to Paperwork – Although most job seekers feel a secretarial job is all about paperwork, documentation, and typing for extended hours, this is not the case. Technology has changed the scope of functions of a secretary, as they mostly deal with software and hardware data stored as electronic documents.
- Increased Job Satisfaction – This is one of the most sought-after features of a job or position. It provides employees with some authoritative power which allows secretaries to create and pitch ideas to higher management. As secretaries meet with employees who are higher up in the organization, there is greater job satisfaction for them.
- Other pros of being a secretary include: Interacting with different people from different organizations at different levels, no age barrier, and fewer qualifications required.
Disadvantages of being a secretary include being mostly available for women. There’s also a not so great image of the job as there’s a general belief that it’s a permanently subordinate position. This isn’t helped by derogatory remarks such as “gloried secretary”.
Other disadvantages are limited scope due to advancing technology and the possibility of excessive traveling.
Is this right for me
You can read more about these career personality types here.
People who are suitable for this job tends to like following set procedures and routines. They like working with data and details more than with ideas..
They also like starting up and carrying out projects. They like leading people and making many decisions. Sometimes they require risk taking and often deal with business.
Related career information
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Administrative Aide, Administrative and Technical Specialist, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Liaison, Administrative Office Assistant, Administrative Office Specialist, Administrative Officer, Administrative Secretary