A Day In The Life of Executive Secretaries and Executive Administrative Assistants

Stanley TanCareer, Day in lifeLeave a Comment



In this day in the life guide, you will find out:

  • What does a day as Executive Secretaries and Executive Administrative Assistants looks like
  • What do they do every day
  • Things they do on a weekly or monthly basis
  • How many hours do they work

The purpose of this is to give you a clear picture of this career so you can make a better career decision on whether this career is suitable for you or not.

Top 2 Featured Schools For Executive Secretaries and Executive Administrative Assistants

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Typical Day for Executive Secretaries and Executive Administrative Assistants

Here is a list of tasks that Executive Secretaries and Executive Administrative Assistants do every day.

  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Weekly and Monthly Tasks

Here is a list of tasks that Executive Secretaries and Executive Administrative Assistants do on a weekly or monthly basis.

  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Attend meetings to record minutes.
  • Prepare responses to correspondence containing routine inquiries.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Working Hours

  • How many hours do Executive Secretaries and Executive Administrative Assistants work per week? 40 hours per week
  • What is the work schedule like? Regular (Set schedule and routine)

Work Environment

Indoors, Environmentally Controlled

Learn more about Executive Secretaries and Executive Administrative Assistants

Overview | Job Description | Salary | Requirements | Is This Career Right For Me

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This career is also closely related to Administrative Aide, Administrative and Technical Specialist, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Liaison, Administrative Office Assistant, Administrative Office Specialist, Administrative Officer or Administrative Secretary.

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