What Do Purchasing Agents Do: Job Description, Responsibilities and Duties

Stanley TanLeave a Comment



daily life of a Purchasing Agent
are Purchasing Agents happy with their job

Purchasing Agents

Other names for this job might include Area Field Person, Area Field Worker, Buyer, Contract Analyst, Contract Specialist, Contractor Buyer, Contracts Administrator, Contracts Manager, Equipment, Supplies, and Tools Purchasing Agent, Food Broker


  • $66120
    Salary
  • 65%
    Job satisfaction
  • Quite Hard
    Becoming one
  • Low
    Job growth
OwlGuru Rank

C+



Being A Purchasing Agent: What You Really Do


In this job description guide, you will find out what do Purchasing Agents do and what is their typical work day like.

After reading this, you will have a much better idea on whether you will like working as a Purchasing Agent or not.



Job summary

Purchasing Agents purchase machinery, equipment, tools, parts, supplies, or services necessary for the operation of an establishment. Purchase raw or semi-finished materials for manufacturing.

We asked Purchasing Agents how satisfied they are with their job. Here is what they said.

Job satisfaction

65%

How meaningful is this job

43%


65% of them said they were satisfied with their job and 43% said they find that their job makes the world a better place or helps to make someone else’s life better.



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Typical day

On a daily basis, Purchasing Agents Purchase the highest quality merchandise at the lowest possible price and in correct amounts. They Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.

1 of the main responsibilities as A Purchasing Agent is to Analyze price proposals, financial reports, and other data and information to determine reasonable prices.

Some may also Monitor and follow applicable laws and regulations.

In a normal work day, another thing that Purchasing Agents do is they Negotiate, renegotiate, and administer contracts with suppliers, vendors, and other representatives.

In addition to that, they Monitor shipments to ensure that goods come in on time and resolve problems related to undelivered goods..

A typical day for A Purchasing Agent look like this:

Purchase products or services.
Execute sales or other financial transactions.
Purchase products or services.
Analyze business or financial data.

We asked some Purchasing Agents a few questions to find out what else does their work day look like. Here is what we found.

Do you have telephone conversations everyday in this job?95% said yes
Do you have to use email everyday in this job?95% said yes
How important is it to work in a team in this job?48% said very important
Do you have group discussions everyday in this job?76% said yes
Do you have to meet strict deadlines everyday in this job?45% said yes
Do you talk or work with customers everyday in this job?19% said yes
Do you have to deal with angry customers everyday in this job?0% said yes
Do you have to make decisions everyday in this job?71% said yes



Other responsibilities

Besides the “typical day” things that Purchasing Agents do, they Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history. They might also Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.

On a weekly to monthly basis, Purchasing Agents Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes. and Review catalogs, industry periodicals, directories, trade journals, and Internet sites and consult with other department personnel to locate necessary goods and services.

In addition, they Study sales records and inventory levels of current stock to develop strategic purchasing programs that facilitate employee access to supplies.

Although specific duties may vary, many of them Arrange the payment of duty and freight charges.

To some Purchasing Agents, it is also their responsibility to Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased.

A typical week or month for them might include:

Obtain information about goods or services.
Confer with personnel to coordinate business operations.
Monitor organizational processes.
Obtain information about goods or services.
Confer with personnel to coordinate business operations.
Monitor inventories of products or materials.



Working life

Working hours

More than 40 hours per week

Working schedule

Regular (Set schedule and routine)


In a typical work week as A Purchasing Agent, you can expect to work More than 40 hours per week.

Do Purchasing Agents work in an office-style work environment?

Everyday
61.9%

Once a week
9.52%

Once a month
4.76%

Once a year
14.29%

Never
9.52%

Do Purchasing Agents work in a warehouse-style work environment?

Everyday
4.76%

Once a week
9.52%

Once a month
23.81%

Once a year
38.1%

Never
23.81%

Do Purchasing Agents work outdoors?

Everyday
0%

Once a week
4.76%

Once a month
9.52%

Once a year
38.1%

Never
47.62%



Is this right for me

Best personality for this career

The Organizers and The Persuaders


You can read more about these career personality types here.

You will like this career if you are someone who likes following set procedures and routines. They like working with data and details more than with ideas.

You also like starting up and carrying out projects. They like leading people and making many decisions. Sometimes they require risk taking and often deal with business.



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Rank: A
Salary: $111810

They plan, direct, or coordinate the activities of buyers, purchasing officers, and related workers involved in purchasing materials, products, and services. Includes wholesale or retail trade merchandising managers and procurement managers.
Rank: A
Salary: $93180

They plan, direct, or coordinate purchasing, warehousing, distribution, forecasting, customer service, or planning services. Manage logistics personnel and logistics systems and direct daily operations.
Rank: A
Salary: $110210

They direct or coordinate production, purchasing, warehousing, distribution, or financial forecasting services or activities to limit costs and improve accuracy, customer service, or safety. Examine existing procedures or opportunities for streamlining activities to meet product distribution needs. Direct the movement, storage, or processing of inventory.
Rank: B+
Salary: $93180

They plan, direct, or coordinate the transportation operations within an organization or the activities of organizations that provide transportation services.
Rank: B+
Salary: $76830

They analyze product delivery or supply chain processes to identify or recommend changes. May manage route activity including invoicing, electronic bills, and shipment tracing.






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Career type

Business and Finance
Production
Buying and Merchandising

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Related to Purchasing Agents Job Description

Purchasing Agents job description, what do Purchasing Agents do, typical day for Purchasing Agents, what is it like to work as a Purchasing Agent, how many hours do Purchasing Agents work, day to day work of a Purchasing Agent

Additional resources

http://www.bls.gov/OOH/business-and-financial/buyers-and-purchasing-agents.htm
http://www.american-purchasing.com/
http://www.apics.org/
http://www.nigp.org/

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Purchasing Agents
Written by: Stanley Tan
Purchasing Agents purchase machinery, equipment, tools, parts, supplies, or services necessary for the operation of an establishment. Purchase raw or semi-finished materials for manufacturing.
3.8 / 5 stars

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