What Do Procurement Clerks Do: Job Description, Responsibilities and Duties

Stanley TanLeave a Comment



daily life of a Procurement Clerk
are Procurement Clerks happy with their job

Procurement Clerks

Other names for this job might include Buyer, Departmental Buyer, Expeditor, Film Replacement Orderer, Procurement Agent, Procurement Analyst, Procurement Assistant, Procurement Clerk, Procurement Coordinator, Procurement Officer


  • $41010
    Salary
  • 63%
    Job satisfaction
  • Medium
    Becoming one
  • Low
    Job growth
OwlGuru Rank

D



Being A Procurement Clerk: What You Really Do


In this job description guide, you will find out what do Procurement Clerks do and what is their typical work day like.

After reading this, you will have a much better idea on whether you will like working as a Procurement Clerk or not.



Job summary

Procurement Clerks compile information and records to draw up purchase orders for procurement of materials and services.

We asked Procurement Clerks how satisfied they are with their job. Here is what they said.

Job satisfaction

63%

How meaningful is this job

43%


63% of them said they were satisfied with their job and 43% said they find that their job makes the world a better place or helps to make someone else’s life better.



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Typical day

On a daily basis, Procurement Clerks Prepare purchase orders and send copies to suppliers and to departments originating requests. They Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

1 of the main responsibilities as A Procurement Clerk is to Respond to customer and supplier inquiries about order status, changes, or cancellations.

Some may also Perform buying duties when necessary.

In a normal work day, another thing that Procurement Clerks do is they Review requisition orders to verify accuracy, terminology, and specifications.

In addition to that, they Prepare, maintain, and review purchasing files, reports and price lists..

A typical day for A Procurement Clerk look like this:

Prepare documentation for contracts, transactions, or regulatory compliance.
Send information, materials or documentation.
Monitor inventories of products or materials.
Discuss account status or activity with customers or patrons.

We asked some Procurement Clerks a few questions to find out what else does their work day look like. Here is what we found.

Do you have telephone conversations everyday in this job?97% said yes
Do you have to use email everyday in this job?100% said yes
How important is it to work in a team in this job?64% said very important
Do you have group discussions everyday in this job?77% said yes
Do you have to meet strict deadlines everyday in this job?55% said yes
Do you talk or work with customers everyday in this job?58% said yes
Do you have to deal with angry customers everyday in this job?18% said yes
Do you have to make decisions everyday in this job?72% said yes



Other responsibilities

Besides the “typical day” things that Procurement Clerks do, they Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. They might also Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

On a weekly to monthly basis, Procurement Clerks Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered. and Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

In addition, they Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

Although specific duties may vary, many of them Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.

A typical week or month for them might include:

Coordinate shipping activities with external parties.
Inspect shipments to ensure correct order fulfillment.
Maintain current knowledge related to work activities.
Provide information to coworkers.
Track goods or materials.



Working life

Working hours

40 hours per week

Working schedule

Regular (Set schedule and routine)


In a typical work week as A Procurement Clerk, you can expect to work 40 hours per week.

Do Procurement Clerks work in an office-style work environment?

Everyday
83.47%

Once a week
4.96%

Once a month
0%

Once a year
2.34%

Never
9.23%

Do Procurement Clerks work in a warehouse-style work environment?

Everyday
10.31%

Once a week
1.04%

Once a month
0.19%

Once a year
21.2%

Never
67.25%

Do Procurement Clerks work outdoors?

Everyday
0%

Once a week
6.39%

Once a month
0%

Once a year
8.77%

Never
84.85%



Is this right for me

Best personality for this career

The Organizers and The Persuaders


You can read more about these career personality types here.

You will like this career if you are someone who likes following set procedures and routines. They like working with data and details more than with ideas.

You also like starting up and carrying out projects. They like leading people and making many decisions. Sometimes they require risk taking and often deal with business.



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Rank: C+
Salary: $38070

They compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Rank: A+
Salary: $92250

They plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.
Rank: B
Salary: $56890

They determine tax liability or collect taxes from individuals or business firms according to prescribed laws and regulations.
Rank: C
Salary: $50120

They perform duties related to the purchase, sale or holding of securities. Duties include writing orders for stock purchases or sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, tracking stock price fluctuations, computing equity, distributing dividends, and keeping records of daily transactions and holdings.
Rank: B
Salary: $63500

They investigate, analyze, and determine the extent of insurance company’s liability concerning personal, casualty, or property loss or damages, and attempt to effect settlement with claimants. Correspond with or interview medical specialists, agents, witnesses, or claimants to compile information. Calculate benefit payments and approve payment of claims within a certain monetary limit.






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Career type

Office and Administration
Administrative and Information Support
Buying and Merchandising

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Learn more about Procurement Clerks

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Job Description (You are here)
Salary
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Is This Right For Me

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Related to Procurement Clerks Job Description

Procurement Clerks job description, what do Procurement Clerks do, typical day for Procurement Clerks, what is it like to work as a Procurement Clerk, how many hours do Procurement Clerks work, day to day work of a Procurement Clerk

Additional resources

http://www.bls.gov/OOH/office-and-administrative-support/financial-clerks.htm
http://www.aba.com/
https://www.mba.org/

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Procurement Clerks
Written by: Stanley Tan
Procurement Clerks compile information and records to draw up purchase orders for procurement of materials and services.
3 / 5 stars

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