What Do Municipal Clerks Do: Job Description, Responsibilities and Duties

Stanley TanLeave a Comment



daily life of a Municipal Clerk
are Municipal Clerks happy with their job

Municipal Clerks

Other names for this job might include City Clerk, City Recorder, City Secretary, Clerk, Crier, Deputy City Clerk, Deputy Clerk, Municipal Clerk, Recorder, Recorder of Deeds


  • $38230
    Salary
  • 74%
    Job satisfaction
  • Medium
    Becoming one
  • Medium
    Job growth
OwlGuru Rank

C+



Being A Municipal Clerk: What You Really Do


In this job description guide, you will find out what do Municipal Clerks do and what is their typical work day like.

After reading this, you will have a much better idea on whether you will like working as a Municipal Clerk or not.



Job summary

Municipal Clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

We asked Municipal Clerks how satisfied they are with their job. Here is what they said.

Job satisfaction

74%

How meaningful is this job

56%


74% of them said they were satisfied with their job and 56% said they find that their job makes the world a better place or helps to make someone else’s life better.



Become one

schools for Municipal Clerks
Interested in becoming A Municipal Clerk? Find the right schools that can help you to become one. This service is free thanks to our sponsors.

Click to start becoming a Municipal Clerk




Typical day

On a daily basis, Municipal Clerks Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents. They Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.

1 of the main responsibilities as A Municipal Clerk is to Coordinate or maintain office tracking systems for correspondence or follow-up actions.

Some may also Record and maintain all vital and fiscal records and accounts.

A typical day for A Municipal Clerk look like this:

Manage clerical or administrative activities.
Proofread documents, records, or other files to ensure accuracy.
Schedule appointments.
Issue documentation or identification to customers or employees.
Coordinate operational activities.

We asked some Municipal Clerks a few questions to find out what else does their work day look like. Here is what we found.

Do you have telephone conversations everyday in this job?84% said yes
Do you have to use email everyday in this job?76% said yes
How important is it to work in a team in this job?41% said very important
Do you have group discussions everyday in this job?92% said yes
Do you have to meet strict deadlines everyday in this job?32% said yes
Do you talk or work with customers everyday in this job?46% said yes
Do you have to deal with angry customers everyday in this job?16% said yes
Do you have to make decisions everyday in this job?13% said yes



Other responsibilities

Besides the “typical day” things that Municipal Clerks do, they Record and edit the minutes of meetings and distribute to appropriate officials or staff members. They might also Issue public notification of all official activities or meetings.

On a weekly to monthly basis, Municipal Clerks Prepare meeting agendas or packets of related information. and Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.

In addition, they Research information in the municipal archives upon request of public officials or private citizens.

Although specific duties may vary, many of them Perform contract administration duties, assisting with bid openings or the awarding of contracts.

To some Municipal Clerks, it is also their responsibility to Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.

A typical week or month for them might include:

Record information from meetings or other formal proceedings.
Distribute materials to employees or customers.
Prepare documentation for contracts, transactions, or regulatory compliance.
Prepare informational or reference materials.
Prepare legal documents.
Search files, databases or reference materials to obtain needed information.



Working life

Working hours

40 hours per week

Working schedule

Regular (Set schedule and routine)


In a typical work week as A Municipal Clerk, you can expect to work 40 hours per week.

Do Municipal Clerks work in an office-style work environment?

Everyday
75.35%

Once a week
0%

Once a month
0%

Once a year
0%

Never
24.65%

Do Municipal Clerks work in a warehouse-style work environment?

Everyday
0%

Once a week
3.69%

Once a month
0.47%

Once a year
0%

Never
95.84%

Do Municipal Clerks work outdoors?

Everyday
0%

Once a week
3.69%

Once a month
0%

Once a year
24.08%

Never
72.23%



Is this right for me

Best personality for this career

The Organizers and The Persuaders


You can read more about these career personality types here.

You will like this career if you are someone who likes following set procedures and routines. They like working with data and details more than with ideas.

You also like starting up and carrying out projects. They like leading people and making many decisions. Sometimes they require risk taking and often deal with business.



How we can help

Start your journey to be A Municipal Clerk

Get the best college for Municipal Clerks


Discover the best colleges for your $$$


Find colleges have the highest earning grads


Yes, I'm sure


Rank: C+
Salary: $38980

They compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Rank: B
Salary: $56890

They determine tax liability or collect taxes from individuals or business firms according to prescribed laws and regulations.
Rank: C+
Salary: $38070

They compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Rank: C+
Salary: $45670

They perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
Rank: B+
Salary: $51840

They assist lawyers by investigating facts, preparing legal documents, or researching legal precedent. Conduct research to support a legal proceeding, to formulate a defense, or to initiate legal action.






Trusted by over 50,000 fans

[easy-followers title=”” nofollow=”1″ total_type=”text_before” columns=”2″ template=”tinycolor”]

Career type

Office and Administration
Administrative and Information Support
Public Management and Administration

Other Careers Like This


Help Others Out



Learn more about Municipal Clerks

Summary
Job Description (You are here)
Salary
Requirements
Is This Right For Me

Study To Be A Municipal Clerk


Related to Municipal Clerks Job Description

Municipal Clerks job description, what do Municipal Clerks do, typical day for Municipal Clerks, what is it like to work as a Municipal Clerk, how many hours do Municipal Clerks work, day to day work of a Municipal Clerk

Additional resources

http://www.bls.gov/OOH/office-and-administrative-support/information-clerks.htm
http://www.iaap-hq.org/

OwlGuru.com
OwlGuru.com is a career and college finder site. We help students to find a career and college that is right for them.
Municipal Clerks
Written by: Stanley Tan
Municipal Clerks draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
3.8 / 5 stars

Leave a Reply

Your email address will not be published. Required fields are marked *