What Do File Clerks Do: Job Description, Responsibilities and Duties

Stanley TanLeave a Comment



daily life of a File Clerk
are File Clerks happy with their job

File Clerks

Other names for this job might include Admissions Clerk, Blueprint Clerk, Brand Recorder, Card Filer, Claims Clerk, Classification Clerk, Clerk, Computer Aide, Computer Tape Librarian, Credit Card Clerk


  • $29900
    Salary
  • 62%
    Job satisfaction
  • Easy
    Becoming one
  • Bad
    Job growth
OwlGuru Rank

D



Being A File Clerk: What You Really Do


In this job description guide, you will find out what do File Clerks do and what is their typical work day like.

After reading this, you will have a much better idea on whether you will like working as a File Clerk or not.



Job summary

File Clerks file correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

We asked File Clerks how satisfied they are with their job. Here is what they said.

Job satisfaction

62%

How meaningful is this job

42%


62% of them said they were satisfied with their job and 42% said they find that their job makes the world a better place or helps to make someone else’s life better.



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Typical day

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On a daily basis, File Clerks Add new material to file records or create new records as necessary. They Track materials removed from files to ensure that borrowed files are returned.

1 of the main responsibilities as A File Clerk is to Gather materials to be filed from departments or employees.

Some may also Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.

In a normal work day, another thing that File Clerks do is they Scan or read incoming materials to determine how and where they should be classified or filed.

In addition to that, they Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information..

A typical day for A File Clerk look like this:

File documents or records.
Track goods or materials.
Compile data or documentation.

We asked some File Clerks a few questions to find out what else does their work day look like. Here is what we found.

Do you have telephone conversations everyday in this job?100% said yes
Do you have to use email everyday in this job?66% said yes
How important is it to work in a team in this job?45% said very important
Do you have group discussions everyday in this job?53% said yes
Do you have to meet strict deadlines everyday in this job?16% said yes
Do you talk or work with customers everyday in this job?41% said yes
Do you have to deal with angry customers everyday in this job?21% said yes
Do you have to make decisions everyday in this job?16% said yes



Other responsibilities

Besides the “typical day” things that File Clerks do, they Assign and record or stamp identification numbers or codes to index materials for filing. They might also Modify or improve filing systems or implement new filing systems.

On a weekly to monthly basis, File Clerks Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.

A typical week or month for them might include:

Attach identification information to products, items or containers.
Develop data analysis or data management procedures.



Working life

Working hours

40 hours per week

Working schedule

Regular (Set schedule and routine)


In a typical work week as A File Clerk, you can expect to work 40 hours per week.

Do File Clerks work in an office-style work environment?

Everyday
68.3%

Once a week
0%

Once a month
0%

Once a year
0%

Never
31.7%

Do File Clerks work in a warehouse-style work environment?

Everyday
0%

Once a week
0%

Once a month
2.36%

Once a year
0.24%

Never
97.39%

Do File Clerks work outdoors?

Everyday
0%

Once a week
0.08%

Once a month
1.84%

Once a year
1.83%

Never
96.26%



Is this right for me

Best personality for this career

The Organizers and The Builders


You can read more about these career personality types here.

You will like this career if you are someone who likes following set procedures and routines. They like working with data and details more than with ideas.

You also like work activities that include practical, hands-on problems and solutions. They like working with plants, animals, and real-world materials like wood, tools, and machinery. Many of the careers require working outside, and do not involve a lot of paperwork or working closely with others.



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Rank: B
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They compile, process, and maintain medical records of hospital and clinic patients in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the health care system. Process, maintain, compile, and report patient information for health requirements and standards in a manner consistent with the healthcare industry’s numerical coding system.
Rank: C
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They answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization.






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Career type

Office and Administration
Administrative and Information Support

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Salary
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Is This Right For Me

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Related to File Clerks Job Description

File Clerks job description, what do File Clerks do, typical day for File Clerks, what is it like to work as a File Clerk, how many hours do File Clerks work, day to day work of a File Clerk

Additional resources

http://www.bls.gov/OOH/office-and-administrative-support/information-clerks.htm
http://www.iaap-hq.org/

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File Clerks
Written by: Stanley Tan
File Clerks file correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
3 / 5 stars

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