What Do Document Managers Do: Job Description, Responsibilities and Duties

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daily life of a Document Management Specialist
are Document Management Specialists happy with their job

Document Management Specialists

Other names for this job might include Business Process Analyst, Business Records Manager, Director, Document Control Manager, Document Control Specialist, Document Control Supervisor, Document Control, Electronic Content, and Records Manager, Document Imaging Specialist, Document Management Consultant, Document Management Specialist


  • $87310
    Salary
  • 70%
    Job satisfaction
  • Quite Hard
    Becoming one
  • Low
    Job growth
OwlGuru Rank

B+



Being A Document Manager: What You Really Do


In this job description guide, you will find out what do Document Management Specialists do and what is their typical work day like.

After reading this, you will have a much better idea on whether you will like working as a Document Management Specialist or not.



Job summary

Document Managers implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

We asked Document Managers how satisfied they are with their job. Here is what they said.

Job satisfaction

70%

How meaningful is this job

46%


70% of them said they were satisfied with their job and 46% said they find that their job makes the world a better place or helps to make someone else’s life better.



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Typical day

On a daily basis, Document Managers Search electronic sources, such as databases or repositories, or manual sources for information. They Consult with end users regarding problems in accessing electronic content.

A typical day for A Document Manager look like this:

Retrieve information from electronic sources.
Provide technical support for software maintenance or use.

We asked some Document Managers a few questions to find out what else does their work day look like. Here is what we found.

Do you have telephone conversations everyday in this job?88% said yes
Do you have to use email everyday in this job?100% said yes
How important is it to work in a team in this job?56% said very important
Do you have group discussions everyday in this job?68% said yes
Do you have to meet strict deadlines everyday in this job?16% said yes
Do you talk or work with customers everyday in this job?8% said yes
Do you have to deal with angry customers everyday in this job?0% said yes
Do you have to make decisions everyday in this job?32% said yes



Other responsibilities

Besides the “typical day” things that Document Managers do, they Monitor regulatory activity to maintain compliance with records and document management laws. They might also Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.

On a weekly to monthly basis, Document Managers Prepare support documentation and training materials for end users of document management systems. and Operate data capture technology to import digitized documents into document management system.

In addition, they Administer document and system access rights and revision control to ensure security of system and integrity of master documents.

Although specific duties may vary, many of them Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.

To some Document Managers, it is also their responsibility to Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.

A typical week or month for them might include:

Monitor operational activities to ensure compliance with regulations or standard operating procedures.
Retrieve information from electronic sources.
Prepare instruction manuals.
Develop procedures for data entry or processing.
Implement security measures for computer or information systems.



Working life

Working hours

More than 40 hours per week

Working schedule

Regular (Set schedule and routine)


In a typical work week as A Document Manager, you can expect to work More than 40 hours per week.

Do Document Managers work in an office-style work environment?

Everyday
84%

Once a week
8%

Once a month
0%

Once a year
4%

Never
4%

Do Document Managers work in a warehouse-style work environment?

Everyday
0%

Once a week
4%

Once a month
16%

Once a year
44%

Never
36%

Do Document Managers work outdoors?

Everyday
4%

Once a week
0%

Once a month
4%

Once a year
8%

Never
84%



Is this right for me

Best personality for this career

The Organizers and The Thinkers


You can read more about these career personality types here.

You will like this career if you are someone who likes following set procedures and routines. They like working with data and details more than with ideas.

You also like working with ideas, and require an extensive amount of thinking. They like searching for facts and figuring out problems mentally.



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Career type

Computer IT and Mathematics
Information Support and Services

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Related to Document Management Specialists Job Description

Document Management Specialists job description, what do Document Management Specialists do, typical day for Document Management Specialists, what is it like to work as a Document Management Specialist, how many hours do Document Management Specialists work, day to day work of a Document Management Specialist

Additional resources

http://www.arma.org/

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Document Management Specialists
Written by: Stanley Tan
Document Managers implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
4.5 / 5 stars

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